Documents you need to rent out your flat in Barcelona

Identification and the right to let

Have your DNI, NIE or passport ready, along with the title deed or another document establishing your right to let the property. A Land Registry extract, known as a nota simple, helps you check ownership and any registered charges.

If there are several owners or a representative will sign, check who needs to take part and what authorisation or power of attorney is required.

A valid habitability certificate

The cédula de habitabilidad certifies that the flat meets the minimum requirements for residential use. Check that it covers the correct property and is still valid.

If you cannot find your copy, check the certificate’s status before applying for a new one. Its validity depends on the type of certificate and when it was issued.

Energy performance certificate and label

You need the registered certificate and its energy label to advertise the rental. The listing must display the energy rating; stating that the certificate is “being processed” is not a substitute.

The maximum validity is 10 years, or 5 years for a G rating. Check your certificate’s expiry date.

Previous agreement and rent reference report

In Barcelona, gather any tenancy agreement that was in force during the last five years, proof of the rent and its annual adjustments, and the report from the state rental price reference system.

This information, together with the landlord’s status, makes it possible to check the applicable rent limit. If you need help, we can check the rental price for your flat.

An agreement suited to the tenancy

Identify the parties and the property, and include the purpose of the tenancy, its duration, the rent, payment arrangements, any agreed rent review clause and the allocation of expenses permitted by law. In a designated stressed residential market area, include the information required to justify the rent and large-landlord status, where applicable.

Provide copies of the certificates and the documents that must accompany the agreement. Make sure both parties keep the same signed version.

Inventory, keys and receipts

Prepare a signed inventory listing the furniture and appliances, with photographs showing the flat’s condition. Record the keys handed over and the meter readings.

This record lets you compare the condition of the flat at the start and end of the tenancy and helps clarify any issues that arise later.

Record the amounts paid. For a main-residence tenancy, the statutory deposit is one month’s rent. Identify any additional security separately and check the applicable limits.

Lodging the deposit with INCASÒL

The landlord must lodge the statutory deposit with INCASÒL within two months of signing the agreement. Keep the receipt.

Prepare the signed agreement, its annexes and the cadastral reference. The procedure also requires the SERPAVI report for main-residence tenancy agreements signed on or after 26 March 2026.

Changing account holders and keeping records

Provide the bills and details needed to arrange the utilities as agreed. Check that the changes have been completed and keep the confirmations.

Keep the agreement, certificates, inventory, payment records and future correspondence with the tenant together in one folder.